Synapseindia Sharepoint Development 2014 Update
Microsoft's browser-based application for supporting business processes, the release of SharePoint 2007 completely changed the enterprise application game. By 2011, according to a report released by AIIM, 60 to 70% of businesses of all sizes and industries were using a version of SharePoint. Stacked with new features and a user-friendly interface, SharePoint 2013 promises to be a game changer. It offers social networking and Cloud capabilities, increased mobility, and refined search functions for easy data gathering and sharing throughout the organization. In the right hands, SharePoint is an effective provider of everything from collaborative project management to business intelligence.
WHY DOES SHAREPOINT FAIL
For every success story, another enterprise has found SharePoint to be costly and ineffective. SharePoint is a complex platform with many different functions and applications. Adopting software because others use it doesn't mean that it will work for your enterprise. Common pitfalls include implementing the entire SharePoint system without matching it to business needs, rushing through implementation without a strategy, or implementing without having support from the executive level. The result? Confusion, increased IT costs, time wasted, and eventually abandonment of the platform.
WHY SHAREPOINT STRATEGY IS CRUCIAL
SharePoint is an incredibly complex system with a multitude of applications and tools. Defining and developing a strategy for SharePoint ensures that you will end up with a system that supports your business processes, which in turn ensures user adoption. People don't use things that they don't need; SharePoint should make daily tasks easier and increase efficiency for everyone.
DEFINING A STRATEGY
Implementation of a SharePoint strategy needs to be driven from the executive level down. AIIM (2011) found that of all users of SharePoint, over 70% had the IT department in charge of strategy and implementation, which can result in a disconnect between IT and executive goals. Without having everyone in the enterprise onboard, you won't be able to maximize the potential of the system.
The first step in developing a SharePoint strategy is to clearly define your business objectives. It may be that SharePoint will not support your objectives (better to know before you've invested in the system). Focus on your objectives and map out the business processes that are used to reach these objectives. This is a great time to evaluate your business processes and how well they are working. Does SharePoint fit with these processes? Do these processes work? SharePoint can't magically transform ineffective business processes.
Strategy development also provides an excellent opportunity to interview your end-users (employees) and determine what they do and how they use existing software to accomplish daily tasks. People value what they have ownership and input in. By involving and interviewing people from all areas of the company and defining their processes, tasks, and user stories, you can develop SharePoint strategies and best practices that make the best use of the platform company-wide.
Finally, it's important to define a strategy for managing change. Your enterprise isn't static and your use of SharePoint won't be either. While strategy development is a time- and resource-consuming process, it will save time and money in the long-run, as well as ensure an effective, evolving system for years to come.
WHY DOES SHAREPOINT FAIL
For every success story, another enterprise has found SharePoint to be costly and ineffective. SharePoint is a complex platform with many different functions and applications. Adopting software because others use it doesn't mean that it will work for your enterprise. Common pitfalls include implementing the entire SharePoint system without matching it to business needs, rushing through implementation without a strategy, or implementing without having support from the executive level. The result? Confusion, increased IT costs, time wasted, and eventually abandonment of the platform.
WHY SHAREPOINT STRATEGY IS CRUCIAL
SharePoint is an incredibly complex system with a multitude of applications and tools. Defining and developing a strategy for SharePoint ensures that you will end up with a system that supports your business processes, which in turn ensures user adoption. People don't use things that they don't need; SharePoint should make daily tasks easier and increase efficiency for everyone.
DEFINING A STRATEGY
Implementation of a SharePoint strategy needs to be driven from the executive level down. AIIM (2011) found that of all users of SharePoint, over 70% had the IT department in charge of strategy and implementation, which can result in a disconnect between IT and executive goals. Without having everyone in the enterprise onboard, you won't be able to maximize the potential of the system.
The first step in developing a SharePoint strategy is to clearly define your business objectives. It may be that SharePoint will not support your objectives (better to know before you've invested in the system). Focus on your objectives and map out the business processes that are used to reach these objectives. This is a great time to evaluate your business processes and how well they are working. Does SharePoint fit with these processes? Do these processes work? SharePoint can't magically transform ineffective business processes.
Strategy development also provides an excellent opportunity to interview your end-users (employees) and determine what they do and how they use existing software to accomplish daily tasks. People value what they have ownership and input in. By involving and interviewing people from all areas of the company and defining their processes, tasks, and user stories, you can develop SharePoint strategies and best practices that make the best use of the platform company-wide.
Finally, it's important to define a strategy for managing change. Your enterprise isn't static and your use of SharePoint won't be either. While strategy development is a time- and resource-consuming process, it will save time and money in the long-run, as well as ensure an effective, evolving system for years to come.
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